Hi Trish,
What about changing the first program so that it adds the
addresses on the lists with the names and addresses visable but
the list set to review by owner with a confirm in the validate
field.   Then if there was a private criteria you could apply that
for any other places the address is used?

I'm sure you've have reasons for not doing this to start with.
Probably changing the procedure is difficult.

We set up lists for courses on request and the profs update
them or give the instructions to the students in the class.

The campus wide list was a political nightmare here so we
didn't do it.  As soon as it was discussed, everyone and their
mother had an urgent need to spam it (sell t-shirts , advertize
events, programs, send out questionaires) and I don't know
about Queens but McGill has some fairly militant people when
it comes to their issues.  We were going to give the vice principals
control over what would be posted on the school list until they
realized they would be in debate after debate. We decided to
go the route of web pages - important issues have pointers on
the school web page and people can set up and update
their own web pages. Personal info for students is still sent
by paper.

Good luck,
robyn